Set up Getwello with Google Calendar

Sync Getwello visits into a Google Calendar so they appear next to the family's other plans. One-way sync; Getwello is the source of truth.

What you need

• A Google account.
• A Zapier account (free tier covers a typical family).
• A Getwello Coordinator account with active subscription.

Step 1: Create a dedicated calendar

1. Open Google Calendar.
2. Left sidebar → + → Create new calendar.
3. Name: “Mum visits” (or per-visitor for colour coding).
4. Share it with the family by email if you want everyone to see it.

Step 2: Create a Zap

1. In Zapier, Create Zap.
2. Trigger: Webhooks by Zapier → Catch Hook. Copy the URL.
3. Action: Google Calendar → Create Detailed Event.

Step 3: Map the fields

Field mappings:

• Calendar: Mum visits
• Summary: “{visitor_name} → Mum” (built from event data)
• Start Date & Time: data.starts_at
• End Date & Time: data.ends_at
• Event ID: getwello-{data.visit_id} (so updates dedupe)
• Color: pick based on visitor (use Paths in Zapier or a Lookup table)

Step 4: Create the Getwello webhook subscription

Settings → Developer API → Webhooks. URL is the Zapier Catch Hook. Tick visit.created.

Test

Schedule a sample visit in Getwello. Within a few seconds, the calendar shows the entry.

Troubleshooting

Duplicates appear: the Event ID isn't set. Without it Zapier creates a new event every time. Set it to a stable ID like getwello-{visit_id}.

Time zones are wrong: Getwello sends ISO timestamps in UTC. Google Calendar shows them in the calendar's time zone. Verify the calendar's TZ matches the user's.